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Consultancy - Terms of Reference

Background: 

The ̽»¨¾«Ñ¡ (̽»¨¾«Ñ¡) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the ̽»¨¾«Ñ¡â€™s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The ̽»¨¾«Ñ¡ is on the ground in more than 40 countries, providing emergency relief and development programming, rebuilding lives in the wake of disaster and in situations of vulnerability. Through 28 regional offices in cities across the United States, the ̽»¨¾«Ñ¡ also helps refugees resettle in the US. The ̽»¨¾«Ñ¡ is committed to a culture of inclusivity and empowerment, humanitarian leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve.

The Latin America Region:

̽»¨¾«Ñ¡â€™s Latin America Region is comprised of three population-based responses to regional crisis: 1) the Venezuela Crisis including Venezuela, Colombia, Ecuador, and Peru; 2) Northern of Central America (NCA - El Salvador, Guatemala and Honduras) and 3) Mexico & Cross Border (including coordination with ̽»¨¾«Ñ¡-US programming). Additionally, the Latin America region coordinates with the Emergency and Humanitarian Action Unit is responding to the current humanitarian crisis in Haiti through a partnership-based approach.

The purpose of the role:

The Project Coordinator will be responsible for coordinating and overseeing the implementation of the ECHO funded project “Leveraging Integrated Interventions for Solutions to Transmigration Obstacles (LISTO)’. She/he will be responsible for monitoring progress against workplans, ensuring donor compliance and producing and submitting timely and high-quality donor deliverables. Finally, the project coordinator will be in charge of managing communications with ECHO TAs ensuring consistency and coordinated responses. The position entails travel to country offices as determined by project support needs.

Major Responsibilities

Coordination and Oversight on Project Delivery

• Oversee the implementation of project activities across all three responses. This will include monitoring progress against workplans, ensuring monitoring systems are in place for country programs to be able to deliver project data and tracking expenditure against project implementation.
• Assisting country teams in updating and core project documents such as log frames, work plans, budgets, and monitoring plans.

Awards Management & Compliance

• Be the project lead for the implementation of the project cycle meetings routines across the three responses and consolidate overall project management tools.
• Monitor the use of project management tools such as monthly financial reports, work plans, procurement and HR plans, to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles.
• Participate in monthly BvA calls across the three responses and support ECHO monitoring calls and in-country Project Cycle Meeting routines.
• Lead on the production and submission of high quality, timely and compliant donor deliverables. This will entail managing the consolidation and review process, writing the reports and/ or specific donor deliverables using monitoring data and narratives shared by the country teams and securing these are submitted in accordance with donor and ̽»¨¾«Ñ¡ internal requirements.
• Manage and lead on top-ups, amendment reviews and negotiations with ECHO field staff and in collaboration with the regional team.
• Work with the country programs to support realignments and award modification processes and manage award close out.
• Provide technical guidance on donor rules and regulations to country team to ensure compliance.
• Proactively raise potential compliance issues to country teams and keep senior management and regional team informed of programmatic and operational challenges which will impact contractual obligations and of spend rates/significant budget variances.

Donor engagement and Communications

• In collaboration and coordination with country teams and regional team, serve as main point of contact with ECHO field staff and maintain regular communication on progress and issues related to project implementation.
• Respond to day-to-day requests for information about the project, and draft internal and external communications.
• In coordination with ̽»¨¾«Ñ¡ Germany Communications team, ensure visibility requirements are met.
• Participate in monthly calls with country teams and regional meetings as needed.

Please submit your application to [email protected] until 27.11.2023